Intelligent Business Assistant

AI Assistants For
Your Business

AI powered communications and booking systems built for Canadian business owners

🔒 Secure Setup • Deploys in under 24 hours • Everything done for you !

Futuristic UI representation of an AI Assistant managing business conversations

Seamless Integrations

SMART AUTOMATION

Always Responding.
Always Working.

Your AI assistant acts as your front desk, responding to calls and messages in real time, guiding conversations, and capturing client information automatically.

Instant response to every inquiry
No missed calls or messages
Consistent client communication
Automated intake and routing
Real-time tracking and logging

Inbound Call

Answered & details captured

Just now

SMS Inquiry

Instant quote sent

2m ago

Appointment

Booked successfully

5m ago

What The AI Assistant Handles

Designed To Manage Conversations And Convert Inquiries

Web9 creates AI assistant systems that respond instantly, organize inquiries, and move every opportunity toward the right next step.

Answer inbound calls automatically

Respond to SMS and web chat instantly

Book appointments in real time

Qualify incoming clients automatically

Send quotes and responses instantly

Capture contact and inquiry details

Route urgent or high value inquiries

Sync all data directly to your CRM

Trigger automated follow up sequences

Industries And Use Cases

AI Assistants Created For Client Focused Teams

Web9 AI assistants support appointment based, service based, and high inquiry operations that need faster response and cleaner intake.

⚖️

Law Firms

Manage intake requests, route inquiries, and organize first contact details.

Collect case type, urgency, contact details, and consultation requests before staff step in.

Intake Support

🏡

Real Estate

Respond to buyer, seller, and showing inquiries without delay.

Gather location, budget, timing, property needs, and route hot prospects into your CRM.

Showing Requests

🛠️

Home Services

Handle quote requests, service calls, and after hours inquiries.

Sort service type, location, urgency, availability, and send qualified requests to your team.

Quote Flow

🩺

Clinics

Support booking requests, service questions, and intake routing.

Organize patient inquiries, appointment requests, reminders, and general front desk communication.

Booking Support

💳

Mortgage Brokers

Qualify financing inquiries and collect important deal details quickly.

Gather mortgage type, timeline, property value, income situation, and preferred follow up method.

Client Screening

💆

Med Spas

Answer treatment questions and move consultation requests forward.

Collect treatment interest, timing, contact details, and support automated follow up campaigns.

Consultation Flow

SYSTEM WORKFLOW

Flawless Logic.
Zero Effort.

Every interaction is routed through our proprietary AI logic matrix. From the first touchpoint to a confirmed booking, the system handles the entire lifecycle with zero manual intervention ensuring absolute precision and speed.

01 // INITIATION

Inquiry Comes In

A prospect reaches out via web chat, SMS, or inbound call. The system instantly detects the intent and captures the caller ID or session data.

02 // PROCESSING

AI Responds Instantly

Within milliseconds, the AI formulates a context-aware response based on your custom business logic, ensuring zero wait time for the lead.

03 // ENGAGEMENT

Conversation Handled

The assistant guides the conversation naturally, answering FAQs, overcoming objections, and qualifying the prospect in real-time.

04 // DATA CAPTURE

Client Info Captured

Critical details like name, contact info, and specific needs are seamlessly extracted from the interaction and synced directly to your CRM.

05 // RESOLUTION

Appointment Booked

The AI checks your live calendar availability, proposes optimal times, and secures the booking. You simply wake up to a full schedule.

HOW IT WORKS

SIMPLE SETUP

Friction-free onboarding designed for speed. Set it once, let it run.

01

CONNECT AI

We connect our advanced AI systems directly into your existing website and technical infrastructure.

02

CONFIGURE LOGIC

We configure intelligent automation workflows tailored specifically to your business operations.

03

INSTANT ACTIVATION

Your AI starts working instantly to handle incoming leads, conversations, and follow-ups 24/7.

AI Assistant Pricing

Choose The AI System That Fits Your Workflow

Start with a programmed AI assistant and scale into stronger automation, routing, and client communication as your operation grows.

Starter

AI Front Desk

A focused AI assistant for basic conversations, inquiry handling, and appointment support.

$300 / month

Programmed setup for one primary workflow

Website chat assistant

Basic SMS response flow

Client intake questions

Appointment request support

CRM contact capture

Start With AI Front Desk

AI Business Assistant

A stronger communication system for calls, messages, intake, routing, and follow up automation.

$600 / month

Programmed for multi step client communication

Website chat and SMS assistant

Inbound call handling support

Custom intake and qualification logic

Calendar booking workflow

Automated follow up sequences

CRM pipeline updates

Choose AI Business Assistant

Advanced

AI Operations System

A complete AI assisted communication setup for higher volume teams that need more control and routing.

$1,000 / month

Advanced programming for complex workflows

Advanced call, SMS, and chat logic

Multiple workflow paths

Priority inquiry routing

CRM pipeline automation

Appointment reminders and follow ups

Monthly refinement and support

Request Advanced AI Setup

Multi Agent Option

Need More Than One AI Assistant?

Start with one intelligent assistant, then add more role specific agents when your operation needs separate workflows for sales, intake, booking, support, follow up, or multiple locations.

Additional AI Agents

$199 / agent monthly

Added to an active Web9 AI assistant system.

Role specific assistant setup

Separate workflow logic

Routing by department or service

Useful for higher volume operations

TESTIMONIALS

Pelz Law Group

We had an outstanding experience with Web9. From initial meeting to the final launch, they were very professional and creative. They revamped our social media presence and optimized content setting up tools for our growth. Communication was always clear and timely. Highly recommended!

Lyte Medical

We at Lyte truly appreciate Jason and his team for providing us with IT solutions with outstanding expertise. Whether it's resolving technical issues quickly, setting up new systems, or ensuring our network runs smoothly, they consistently demonstrate reliability and deep knowledge with clear communication...

Lutfi Law

Web9 went above and beyond to take care of my website. They included all the recent trends of tech and AI to make my work stress-free and fully automated. I would highly recommend them to anyone interested in an excellent service!

Trillium Mortgage

Web9.io designed a full client generation platform for Trillium Mortgage, built specifically for mortgage brokers in Ontario. The system has been running for two years straight, generating steady mortgage inquiries, scheduling consultations, and repeat business.

FREQUENTLY ASKED QUESTIONS

System & Infrastructure
Explained

What does “fully managed” actually mean?

Everything is handled for you. Your system is built, launched, and continuously managed without requiring your time or technical involvement.

What do I need to do after signing up?

You provide basic business details. From there, everything is handled including setup, content, automation, and optimization.

How do clients reach my business through this system?

Clients can reach you through your website, forms, calls, social media, ads, and messaging, all routed into one system.

How are clients handled once they reach me?

Your system captures inquiries, responds automatically, and routes clients through SMS, email, or AI so no opportunity is missed.

What is SEO and how does it help my business?

SEO improves your visibility in search engines so your business appears when people are actively searching for your services.

What is AEO and why is it important?

AEO helps your business appear in direct answers on search engines and AI platforms, increasing visibility beyond traditional rankings.

How does this system help small businesses compete?

You are equipped with the same infrastructure and automation used by larger companies, allowing you to operate at a higher level without the overhead.